Clarification of the budget for individuals – Slavery Memorial Year

Please click here for the translation to Papiamentu and here for Papiamento.

Below is an explanation of the budget for individuals. For example, which costs can and cannot be budgeted? We also provide more information on the own contribution, total contribution and time investment allowance.

Eligible costs (costs necessary for and inseparable from the plan to be implemented) may be included in the budget.

(Material) costs for production of the new work.
Research costs.
For projects abroad: a return ticket.
Rental or depreciation of equipment purchases. For specific equipment that is required for a project, rental costs may be budgeted. It is also possible to purchase the necessary equipment yourself and budget the depreciation costs. The Mondriaan Fund applies a fixed annual depreciation rate of 33% for this purpose. This means that for a plan of, for example 3 months, equipment can be claimed for a quarter of the annualised depreciation (3/12 x 33% x purchase amount). In practice, the budget often includes equipment whose necessity for implementing the proposed plan may be questionable. The Mondriaan Fund stresses that the equipment must be necessary for and inseparable from the plan to be implemented. For example, the purchase of a laptop or a digital camera is not considered a necessary project cost, but a regular professional expense. If you believe that the project cannot go ahead if the listed equipment cannot be purchased or rented, this should be explicitly explained in the motivation and plans.
Fees for third parties, who perform work for the project, may be included in the budget. However, no fees can be requested for third parties who participate in the project on an equal basis within a partnership. They must themselves contribute or apply for a proportionate part of the budget. A maximum of € 50 per hour can be claimed for people employed by the applicant who demonstrably cooperate with the project. A copy of the last salary slip must be uploaded.

Amounts must be stated exclusive of VAT. The amounts are allocated exclusive of VAT, unless you are not subject to VAT. Please attach the proof from the tax authorities showing that you are not subject to VAT.

It is not possible to apply for:

Unforeseen cost items.
Regular professional costs, such as studio rental and professional literature.
Material costs not related to the plan.
Office costs, such as telephone, internet and postage costs.
Ongoing fixed costs in the Netherlands (for example, if you apply for a trip or stay abroad).
Costs associated with the stay abroad and that fall under the time investment allowance: such as hotel costs, meals and local travel costs.

Compensation for time investment

Applicants cannot apply for a fee for themselves, but they can apply for a contribution with regard to time investment. The Mondriaan Fund has set a standard amount for this at €1,980 per month in the Netherlands and abroad (full-time). Please explain in your application how much time your work will take. The time investment can only be requested for that particular period. In many cases, the plan will not be worked on full-time during the application period. You should therefore always indicate in the application how many days/dayparts per week will be spent on the project. Contribution for time investment abroad includes all accommodation costs associated with the stay. This means that costs such as hotel expenses, meals or local travel costs, cannot be budgeted separately.

Own contribution

Total contribution

Attachments to budget

The budget should be supported by quotations where possible. In fact, for items above €1,000, substantiation, such as quotations, is mandatory.
If third parties are involved in the financing of the plan, we ask you to upload the total budget of the plan and not just the part for which a grant is requested from the Mondriaan Fund. It must therefore be clear what the proportion of the amount applied for from the Mondriaan Fund is.
Proof of agreements you have previously made regarding the realisation of your plans, such as copies of correspondence and/or contracts with organisers, museums, galleries, etc., must be uploaded with the application.
If multiple financiers are involved in the project, and if a contribution has been pledged, proof of award must be uploaded with the application. The Mondriaan Fund may contact those involved about co-financing of the plan. If all correspondence is not yet available when you submit your application, you may send it at a later time to be determined in consultation with the Mondriaan Fund.

If several individuals apply for the same project, each must apply for a (proportionate) share of the total budget.

Clarification of the budget for individuals – Slavery Memorial Year

It is not possible to apply for:

Compensation for time investment

Own contribution

Total contribution

Attachments to budget

Questions & contact

Bart Fuijkschot

Ingrid Senff

Zuzana Hermanova