Explanatory notes on budgets for the Publication grant for visual artists in the case of self-publishing

The Mondriaan Fund asks that you provide a clear and specified overview of the publication costs and revenues.

The budget must be substantiated with quotations. You should also state how your plans are to be financed and how all your costs are to be covered.

• The total costs must equal the overall level of financial cover, including the contribution from the Mondriaan Fund.
• The maximum contribution from the Mondriaan Fund is 35% of the costs associated with the production of the publication that are eligible for the grant.

Fees

Reimbursement for time invested

Applicants may not request a fee for themselves, but they can apply for a reimbursement for the time they have invested. The Mondriaan Fund has set a standard amount for this purpose, of €1,980 per month in and outside the Netherlands (full time). Applicants are required to justify the amount of time they will spend on production activities by stating the number of days (or mornings/afternoons) per week. No applications may be made for a reimbursement for time spent on work performed before the application was submitted, such as for carrying out a project that forms the starting point for the publication, for example. Instead, you may apply in advance for an Artist Project grant for this.

Fees for third parties

Fees for third parties who carry out work for the publication may be included in the budget. A maximum of €50 gross per hour may be claimed for staff members employed directly by the applicant, but evidence must be provided that they have worked on the publication. A copy of their most recent payslip should be included with the application. We expect all remunerations to meet Fair Pay requirements.

Partnership

If more than one artist applies for the same publication, each of them must request a proportionate part of the total budget. A submission of the total budget will suffice, provided that the condition in the previous sentence is met.

Costs

Possible cost items are:

1. Authors’ fees
2. Design and lithography
3. Photography / illustrations
4. Copyright on photos / illustrations
5. Editing and correcting
6. Image editing
7. Translation costs
8. Technical production (such as paper, printing, binding)
9. Promotion and distribution costs
10. If work is carried out in partnership with a publisher: the publisher’s operational costs (production supervision, storage and distribution, sales and promotion). Other overheads of the publisher may not be claimed.

No applications may be made for:

1. Regular operational expenses (such as the rent of a studio, trade literature and material costs) not related to the publication are not covered by a Publication grant.
2. Office expenses, such as those for telephone, fax, the internet, and post, may not be included in the budget. The Mondriaan Fund regards these costs as regular operational expenses and not as specific project costs.

VAT

The amounts must be stated exclusive of VAT (BTW). The grant from the Mondriaan Fund is awarded exclusive of VAT, unless the applicant is not liable for VAT. In the latter case, a statement to that effect from the Tax and Customs Administration (‘Belastingdienst’) should be sent.

Financial cover

The Mondriaan Fund asks that you provide a clear and specified overview of your financial cover:

1. Your own revenues, such as income from sales, sponsorship,  crowdfunding, an interest-free loan from Fonds Kwadraat.
2. Contributions from third parties, such as public and private funds, museums, galleries
3. The grant requested from the Mondriaan Fund
   The financial cover may not include any capitalised labour.

Fees from third parties:

• If any third parties are involved with the funding of the publication, we ask that you submit the total budget for the plan and not just the part for which a grant is being requested from the Mondriaan Fund. In other words, it should be clear what the proportion of the amount being requested from the Mondriaan Fund is.
• Proof of agreements that you have made in relation to realising the publication should be sent with your application. This could include copies of correspondence or contracts with publishers, organisations, museums, galleries, etc.
• If more than one party has undertaken to finance the publication, proof of this must be sent with the application. The Mondriaan Fund may contact the parties in question with regard to their co-financing of the publication. If you are still to receive consent at the time of submitting your application, you may send it at a later time; this should be done in consultation with the Mondriaan Fund.