Digitising Heritage

In the Netherlands, collective agreements have been made about making heritage collections digitally accessible. This is done according to the National Digital Heritage Strategy with the aim of contributing to the network of connected heritage. Applicants can use the tools and knowledge available within the Digital Heritage Network (NDE). Support is provided by the provincial digital heritage coaches and through the NDE data workshops. Part of working in an NDE-compliant manner is formulating an information plan. With an information plan you inventory, research and make plans to sustainably preserve your digital collection and to present it in an even better manner to the public. An information plan is linked to the mission and vision of the organisation and ensures coherence between the organisational policy and the digital infrastructure. There are also organisations in the Caribbean part of the Kingdom with the ambition to join these collective agreements.

Information about NDE-compliant working can be found here. Questions about this can be asked through vasb@argjrexqvtvgnnyrestbrq.ay.

• Plan with content of motivation, including explanation of:
  • the sustainable character;
  • the way in which it contributes (or aims to contribute) to a stronger, usable digital infrastructure;
  • the way in which it lays the foundation for greater digital visibility of the collection;
  • the importance within the regional and/or (inter)national context;
  • the way in which the plan improves the digital heritage collection compared to the current situation;
  • the way in which institutions from the Netherlands work in an NDE-compliant manner or embody this ambition (for applications from the Caribbean part of the Kingdom, this aspect is optional);
  • possible partnerships.
• Budget with quotes and coverage plan.
• If applicable: an information plan and commitments from participating parties.
• A factual description of the organisation and collection, including the vision and mission and an overview of activities in the past 3 years.

• Interest of the institution and collection
  • Does the organisation have a clear vision and mission?
  • Is it important that the collection of this institution is digitised, also taking into account the regional and/or national context of this collection?*
• Quality of the plan*
  • To what extent is the plan sustainable in nature and does it contribute to a stronger, usable digital infrastructure; or does it contain the ambition to do so?
  • To what extent does the plan contribute to the foundation for greater digital visibility of the collection?
  • Is the plan important within the regional and/or (inter)national context? This includes collaborations, the place where it takes place, regional distribution, etc.*
• Effect on digital heritage collection*
  • To what extent does the plan offer the opportunity to improve the digital heritage collection compared to the current situation?
• Alliances with other parties
  • Does the applicant establish connections with other parties that strengthen the significance of the project? For example, in the field of increasing support, regional cooperation, or reaching a new audience.
  • Does the collaboration add value to the plan?

*Note: this criterion carries more weight, as it is a particular point of consideration within this open call.

Recent (less than 1-year-old) and valid registration excerpt from the Kamer van Koophandel (KvK- Chamber of Commerce)

Actual data setting (max. 4 pages)

With a brief description of the collection and the institution’s activities over the past 3 years, including objectives, target groups, collaborations and public outreach.

Plan

In the case of:

• Plan (max. 20 pages)
  With an overview of the intended activities. Also substantiate the sustainable character, the way in which the project contributes (or wants to contribute) to a stronger, usable digital infrastructure and lays the foundation for greater digital visibility of the collection. Also describe the importance within the regional and/or (inter)national context and the way in which the plan improves the digital heritage collection compared to the current situation. Applicants from the Netherlands are also asked to describe how they work in an NDE-compliant manner or how they would like to develop this ambition (this is optional for applications from the Caribbean part of the Kingdom). Finally, describe any collaborations.
• Development contribution (max. 20 pages)
  Name the title of the development research, the start date, content of the plan for the research, any collaborations and the substantive motivation.

For institutions in the Netherlands: proof of signing the Manifest Netwerk Digitalisering Erfgoed.
This is optional for institutions from the Caribbean part of the Kingdom.

Applying codes

It is expected of all cultural institutions that they follow the Fair Practice Code, the Governance Code Culture and the Code Diversity & Inclusion. Application of the Fair Practice Code automatically means that the institution puts the artists’ fees guideline into practice. Briefly describe your policy vision on the Fair Practice Code and how it is applied within your organisation.

Information plan (This is optional for institutions from the Caribbean part of the Kingdom)

With an information plan you inventory, research and make plans to sustainably preserve your digital collection and to present it in an even better manner to the public. An information plan is linked to the mission and vision of the organisation and ensures coherence between the organisational policy and the digital infrastructure. Institutions in the Netherlands can submit the information plan with the application or with the final report. For institutions from the Caribbean part of the Kingdom, it is optional to submit an information plan with the application or final accountability.

Itemised budget with coverage plan

See here for an explanation of the budget for the open call for Digitising Heritage. If there is any uncertainty about a budget item, the Mondriaan Fund can request additional documents (quotes).

If applicable:

Confirmation letters of third party contributions

Merge all letters in a PDF.

Bank details

We need the bank account number of the institution applying in order to transfer the amount if the application is granted. If the organisation has not previously submitted an application to the Mondriaan Fund or if the account number has changed since the previous application, please upload a recent bank statement clearly stating the name of the account holder and IBAN/bank account number of the applicant institution. Applicants based in the Caribbean part of the Kingdom can provide a bank statement or other document from the bank showing the account holder’s name and bank account number.

Declarations of consent from participating institutions

If the other participating institutions do not submit their own application, we will ask for declarations of consent before submitting this application. Combine all statements in a PDF.