Heritage Media Digital

• A plan with a substantive motivation, including an explanation of:
  • the importance of the plan within the regional and/or (inter)national context;
  • if applicable, other collaborations;
  • the way in which historical events involving the Kingdom of the Netherlands are brought into the limelight.
  • in the case that communities are part of the history in question: how these communities are involved with the development of the project.
  • the organisation’s vision and mission and the involved maker’s past experience.
  • the target groups and how they are reached.
  • how the envisaged audience groups are involved with the development of the project, how the public engagement plans are assessed in the interim and adjusted to the target groups.
• Budget with quotes and financial plan.
• A factual description of the organisation and the collection, including the vision and mission, and an overview of activities in the past 3 years.

For a public engagement project:

• The quality of the plan*
  • To what extent do the institution and the involvement of the creative maker(s) inspire confidence in the plan?
  • Is the plan significant within the regional and/or (inter)national context? Consider collaborations, the location, regional distribution, etc.*
  • To what extent does the project contribute to national historical awareness of historical events? In the case that communities are part of the history in question: are these communities involved with the development of the project?

If the advisory committee positively assesses ‘quality of the plan’, it will also assess the below criteria:

• The quality of the public reach
  • Does the presentation plan inspire confidence that the intended target groups will be reached in an appealing manner?
  • To what extent are the intended audience groups involved with the development of the project? Does the application inspire confidence that the public engagement plans will be assessed in the interim and adjusted to the target groups?
• Alliances with other parties 
  • Does the applicant engage with other parties who represent added value for the plan? E.g. regarding broadening support, regional collaboration, or reaching a new audience.

*Please note that this criterion carries more weight in the decision-making process, as this is a policy focus point within the grant.

For development research:

• The quality of the plan*
  • To what extent do the institution and (if applicable) the involvement of the creative maker(s) inspire confidence in the development research?
  • Does the plan clearly explain which questions are being addressed and how these questions are being researched or evaluated?
  • Is the plan significant within the regional and/or (inter)national context? Consider collaborations, the location, regional distribution, etc.* [2x]
  • Does the planned project contribute to national historical awareness of historical events? In the case that communities are part of the history in question: are these communities involved with the development of the project?

If the advisory committee positively assesses ‘quality of the plan’, it will also assess the below criteria.

• The quality of the public reach
  • Does the plan inspire confidence that the results of the research or the experimental phase will offer insight into the extent to which the planned project resonates with the intended audience groups?
• Alliances with other parties
  • Does the applicant engage with other parties who represent added value for the plan? E.g. regarding broadening support, regional collaboration, or reaching a new audience.

* Please note that this criterion carries more weight in the decision-making process, as this is a policy focus point within the grant.

Recent and current (maximum a year old) extract from the Chamber of Commerce (KVK) register

Information about the institution(s) (max. 4 pages)
Provide a brief description of the institution’s collection and its activities in the past 3 years, including its vision, mission, objectives, target groups, collaborations and audience reach; and a core outline of any other involved parties.

Plan (max. 20 pages)
Describe how the historical events relating to the Kingdom of the Netherlands are brought into the limelight. Also describe the importance of the plan within the regional and/or (inter)national context, as well as the involved maker’s work and professional practice. In the case that communities are part of the history in question: describe how these communities are involved with the development of the project.

In the case of:

• A public engagement project
  Also provide an overview of the activities that will be organised, a substantive motivation, a timeline, the substantive responsibilities for the project and the involved makers, partners and the website.
• Development research
  Also outline the research questions and how these will be answered.

Presentation plan (max. 15 pages)
In the case of:

• A public engagement project
  Describe how the programme will be presented, outline the target groups, why these target groups have been selected, and how they will be involved with the development of the project. Also state the expected number of participants or visitors.
• Development research
  In the case of development research, outline how the envisaged target groups are involved with the development of the project, and how the research provides insight into how the project resonates with these audience groups.

Applying codes
Cultural institutions subscribe to the Fair Practice Code, the Culture Governance Code and the Diversity & Inclusion Code. Compliance with the Fair Practice Code automatically means that the institution implements the codes. Concisely outline how the institution views the codes, and how they are embedded in the organisation.

Itemised budget with financial plan (state: excluding VAT)
Including a substantiation of the requested sum. If third parties are involved in the financing of the plan, please submit the total budget with financing plan, not just the part for which support is being requested from the Mondriaan Fund. An explanation of the budget for Heritage Digital Media is available here.

If an artist is involved with the plans, a realistic fee for the artist is mandatory, and must be included in the budget. In the case of temporary exhibitions or presentations without a sales objective, artists should receive fair remuneration. For your budget, use the sums from one of the 2 Artist’s Fees calculators (available here).

Letters confirming contributions from third parties
Include all letters in a single PDF.

Declaration from the creative maker(s)
With consent for the application to be submitted to the Mondriaan Fund. Please add all letters in one PDF. View an example declaration of consent here.

CV (max. 3 pages per maker)
For each creative maker, include a concise CV with the most important information about their professional practice, with an emphasis on the past 2 to 4 years, such as presentations, events, commissions, awards, publications (with dates). Also mention any ancillary activities, such as teaching and consulting positions. If applicable, please add multiple CVs to one PDF, clearly indicating which CV corresponds to which individual.

Optional:

(Visual) documentation (max. 20 pages)
Make a PDF with work from the last 2 to 4 years. For each creative maker, include no more than 20 digital images/pages in a PDF (maximum size of 100 MB). Click here for the technical specifications.

(in the case of documentation): Documentation list (max. 2 pages)
Include a numbered documentation list (in PDF) that corresponds with your visual documentation, with descriptions or captions for the relevant images, sound, video or film clips. (For example: 01, Title, 2020, loop 2 min.)

Please note: do not use hyperlinks in the PDF with (visual) documentation material and in the documentation list. We cannot accept hyperlinks (to web pages for example) because the supplied image material may not be adjusted during the processing of the application.

If applicable:

Bank details
We need your bank account number to transfer funds if your application is granted. If you have not previously submitted an application to the Mondriaan Fund or if the account number has changed since the previous application, please upload a recent bank statement clearly stating the name of the account holder and IBAN/bank account number of the applicant. Applicants established in the Caribbean part of the Kingdom can provide a bank statement or other document from the bank stating the name of the account holder and bank account number.

Declarations of consent from participating organisation(s)Toestemmingsverklaring deelnemende organisatie(s)
In the case that the other participating institutions are not submitting an application of their own, we require declarations of consent from these parties for the submission of this application. Add all declarations in one PDF. View an example statement of consent here.

Optional: If the project involves work with a digital collection:

Confirmation of contact with digital heritage coach
The digital heritage coach sends institutions a confirmation email once contact has been made. This email should be included with the application. If the digital heritage coach is only contacted once the application has been processed, this email can be added to the dossier at a later stage. For applicants in the Caribbean part of the Kingdom, affiliation with the National Digital Heritage Strategy is optional.