Explanatory notes about budgets for visual artists

• Unforeseen costs.
• Presentation costs.
• Transport costs of existing or new work.
• Regular professional costs (such as studio rent, specialist literature, and material costs not related to the plan) are not covered by a project investment.
• Office expenses such as telephone, fax, Internet and postage costs cannot be entered in the budget. The Mondriaan Fund considers these costs as regular professional expenses and not as specific project costs.
• Continuous fixed costs in the Netherlands (for example if you are applying for a project investment that involves a trip or a stay abroad).
• Costs that are related to a stay abroad and that are covered by the compensation for time investment: such as hotel costs, meals, and local travel costs.

The applicant cannot apply for a fee for himself/herself, but he/she can apply for a compensation for time investment. For this purpose, the Mondriaan Fund has set a standard amount at 1.980 euros per month in the Netherlands and abroad (fulltime). In the application, the applicant must substantiate the amount of time that his/her activities will take. The compensation for time investment can only be requested for that relevant period. Often, the period for which the application is submitted does not involve fulltime work on the project. In the application, the applicant must therefore always indicate whether he/she works part-time or fulltime on the plan, and how much time that will take, stated in the number of days/half-day sessions. The compensation for time investment abroad covers all subsistence costs related to the stay. That means that expenses such as hotel costs, meals or local travel costs cannot be entered separately in the budget.

The applicant is expected to supply a minimum individual contribution of 10 % of the subsidizable costs including time investment. This contribution may consist of crowdfunding, sponsoring, subsidies of other funds, contributions from third parties, an interest-free loan of the Fonds Kwadraat (Dutch only) or a contribution from the applicant’s own income.

The total contribution is arrived at by subtracting the total sum of the income from the total sum of costs plus time investment.

• Where possible, the budget must be substantiated with tenders. When cost items exceed €1,000, tenders are obligatory.
• If the financing of the plan involves third parties, we ask you to upload the total budget of the plan, and not just the part for which a grant is applied for with the Mondriaan Fund. So the relative contribution of the amount applied for with the Mondriaan Fund must be transparent.
• Proof of agreements that you have already made with regard to the realization of your plans, in the form of copies of correspondence and/or contracts with organizers, museums, galleries, etc., must be uploaded along with the application.
• If several funders are involved in the project, and if a contribution has been promised, proof of that commitment must be uploaded with the application. The Mondriaan Fund may contact those involved about the co-financing of the plan. If, at the time of the submission of the plan, not all correspondence is available yet, you may, in consultation with the Mondriaan Fund, submit this later, at a time to be determined. Please keep in mind that in case a contribution is awarded, a minimum of 80% coverage of the budget, including the contribution from the Mondriaan Fund, must be shown by means of grant letters from third parties before an advance on the contribution can be transferred.